Dropbox, operated by Dropbox Inc., is a file hosting service which provides every user with a cloud storage service. This means that they can form a folder on one device and it’s data will automatically get synchronised and provided to the user on other devices too. ( https://www.dropbox.com )
Most people think that Dropbox is just a simple cloud based storage service. Which can be used to share or store data or use for back up. But if one digs deeper they would realise that it is so much more than just that.
Dropbox is very easy and simple to use and provides free services. In this post we’ll tell you about how you can do so much more than just storing and sharing your files and folders.
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Here is a list of 15 cool Dropbox tips and tricks that will help you get more out of your Dropbox account:
- Request files from anyone, get them in Dropbox
- Preview roughly any record formats
- Re-access deleted (or left) common folder
- Check files’ new activities
- Work on files as team
- Access files though Internet
- Boost synchronisation speed
- Delete files though withdrawal tracks
- Access comparison versions of files
- Smart bookmarks with Dropbox
- Get approach download links
- Share screenshots on a fly
- Sync usually files and folders we need
- Check Dropbox files activities
- Auto-sync your memories
- 1 Request files from anyone and get them in Dropbox
- 2 You can preview any file format in Dropbox
- 3 Re-accessing deleted or left shared Dropbox file
- 4 Checking recent activities of your Dropbox folders
- 5 Work on Dropbox files as a team
- 6 6.Access files without an internet connection
- 7 7. Boost Dropbox synchronization speed
- 8 Delete Dropbox files without any tracks or backup
- 9 Restoring Dropbox files to older version
- 10 Smart bookmarks in Dropbox
- 11 Direct download links in Dropbox
- 12 Share screenshots on the fly on Dropbox
- 13 13.Sync required folders only on Dropbox
- 14 14.Check Dropbox file activities
- 15 Auto-sync Memories in your Dropbox
Request files from anyone and get them in Dropbox
If you think only you can upload and store stuff on your Dropbox account, you’re wrong. There is a File request feature where you can receive files from other users and store it. The best part is that the people sending you files can do so without having a Dropbox account.
- Log in to your Dropbox account.
- On the left sidebar, you will find an option “File requests”. Open it.
- Click on “Create a file request” on that page.
- Then under “What are you requesting” write a short description. Click on “Change folder” to set the location of the file requested and click next.
- Now you will get a link. You can copy it and send to the people you want the file from. Else, you can directly send them an email about this.
You can preview any file format in Dropbox
If you have a file on your computer or just received it from someone and are unable to open it. You can simple upload it to Dropbox. It has a file preview option that let’s you view almost all formats like PDF, JPG, SVG, BMP.
You can even edit some of the documents by connecting it to Microsoft Office Online which is free. All you have to do is
- Open the document in Dropbox.
- There just beside the open option,click on the arrow.
- You now can choose the desired program like Work, Excel or PowerPoint to edit the file.
It is very much possible to use a shared file that you left accidentally or by deleting it off Dropbox. Just
- Click on the “Sharing” option on the sidebar.
- There will be a section by the name of “Folders you can add to your Dropbox” under which you can find the desired folder and add it back.
Checking recent activities of your Dropbox folders
If you want to add on something to a document you were working on a while back, instead of going through all your files you can simply find it in the “Recents” tab. This option in the sidebar shows all the docs that you’ve been working on or updated recently. You also have the option to download, view or delete any earlier versions of your files here.
Work on Dropbox files as a team
If you want to work in a team or with a group of your friends on some project, then Dropbox has something for you. There is a free feature, Team Dropbox, in which you can share files and folders with the team having different privileges which is quite similar to other social media groups. Here’s how to create your own team
- On the sidebar, click on “Team” option and then on “Create free team”.
- Enter a team name and choose “Create a new team Dropbox” option and fill in the rest of the details.
- This is the last step where you have to send an invite to your team members. You can also add a message and then click continue and you’re done.
6.Access files without an internet connection
There are some instances when you are on the go or your internet is not working. And there are some folders that you might need. The Dropbox mobile app provides the Offline mode feature where the files get downloaded and can the viewed without a connection.
- Find the respective files you migth need offline.
- Open then and tap the icon on the right. Tap on “Available offline” option and the files will get downloaded.
7. Boost Dropbox synchronization speed
If you have Dropbox installed on your computer it is set to limit it’s internet usage speed to 75%. This is present to avoid any interferance in the internet usage by any other software. This means slow upload or sync speed in Dropbox.
You can change these settings by right clicking on the Dropbox icon on the system tray and choosing preferences option. In the preferences box, under the “Bandwidth” tab you can choose the limit or simply choose “Don’t limit” to enjoy better speed.
Delete Dropbox files without any tracks or backup
Sometimes you might end up uploading something sensitive or private to your Dropbox and you want to download it without any track. You can do so by deleting the cache file that Dropbox maintains by the name of “dropbox.cache”.
You can find it in the Dropbox folder in you computer. One can directly go to the file by searching this in the file manager : %HOMEPATH%Dropbox.dropbox.cache
By doing so, you will be taken directly to the cache folder where you can delete it.
Restoring Dropbox files to older version
Sometimes you might end up making some wrong changes and realise it days after doing so. Now instead of opening the file and reverting back the changes you can simply restore the file to the earlier version. Dropbox keeps a copy of the older version for a month.
Just click on the three dot icon beside the file that you want to restore and then choose “Version history”. Now simply click on the versions to preview and click restore to revert the changes back.
Smart bookmarks in Dropbox
You can also make a folder in Dropbox containing all the bookmarks to pages or URLs of pages that you like. What is better than having all your bookmarks in a cloud storage app and being able to use them on any device.
All you have to do is Create a new folder by the name of “Bookmarks” in your Dropbox and drag the URLs into it. You can open this folder page in another tab and open the desired bookmark page in the other. Then drag the URL of that page to the other tab and drop it into the folder.
Whenever you click on any download link in Dropbox it opens up a new page to do so. But you can change this and make it immediately start your download after clicking that link.
To do so, all you have to do is change “d1=0” in the Dropbox download link to “d1=1” and it will change into a direct download.
Instead of following that long procedure of dragging the screenshot image to the folder to upload it you can get it directly there.
- All you have to do is, right click on the Dropbox icon in the system tray and choose preferences.
- Under the “Import” tab check the box “Share screenshots using dropbox” and save it by clicking okay.
13.Sync required folders only on Dropbox
There is feature in Dropbox known as Selective Sync. In this you have the option to sync in or download only the important or required folders into the computer. One can do so to save the internet data or hard drive space. To enable this feature:
- Right click on Dropbox in system tray.
- Select preferences option.
- In the preferences box under “Account” click on “Selective Sync..”.
- Here you can choose the folders from your account to be synchronised to the PC.
14.Check Dropbox file activities
On the sidebar there is an option named “Events”. Here you can find all your recent activities like uploading, deleting, sharing any files or folders. It keeps track of your recent activities and lets one sort them category or date wise.
Auto-sync Memories in your Dropbox
You can view your photos and videos uploaded in your account on any device online only. You can do so without downloading them as Dropbox gives online gallery option. To be able to do so you just have to upload the photos in your Dropbox. Once done open dropbox.com and click on “Photos” in the sidebar. Here you will get all the photos organised like in a gallery.